FF&E Product Library, Catalogues and Vendor Portal

Product Library

A library built to support every phase of the project.
Greater security, privacy, and speed — each client has an independent database.
Rich database including items, manufacturers, AutoCAD blocks/REVIT models, electromechanical requirements, generic specifications, IT requirements, and many other attributes, widely used in healthcare facilities.
More than 4,800 items, 6,700 components, 3,300 manufacturers worldwide, 5,400+ product catalogues, and 65 medical and non-medical categories.
Flexible product categorization means PEquip can be used in any industry — ideal for all types of furniture, fixtures, equipment, building construction materials, and more.

Inside the Product Library

Electromechanical, IT, and audiovisual requirements are quantified per component, giving architects and engineers precise requirements by space, department, floor, and project.
Power consumption can be calculated directly in the program rather than from design drawings or manual calculations.
Civil, structural, and weight requirements are documented as specific design instructions in the database and on the drawings.

Supports consultants who base their designs on both metric and imperial values, with built-in conversion tables for dimensions and weight.
Unique descriptions can differentiate products between HTM and other standards.
Quantities can be assigned to medical gases per component.

Item numbers are automatically generated to identify low, medium, and high technology levels.
Enables different budgets and unique attributes — including manufacturer datasheets — for each level per product.
Clients can use their own item numbers alongside PEquip's automatically generated unique numbers.
Each item includes both a generic and a detailed description tied to a unique item and component number.

Captures all IT and audiovisual integration and connectivity requirements for each component, as more medical equipment relies on IT solutions and applications.
Supports not just reporting, but also the specifications exported to design drawings.

Standardizes data across manufacturers, suppliers, products, components, tenders, and units of measure.
Imports data to streamline the use of post-design modules.
Some clients choose to use only select modules — such as Project Management, Specifications, e-Tendering, Tender Evaluation, e-Procurement, Execution, and Asset Management — while keeping their original, independent AutoCAD or REVIT design in a third-party system.
PEquip's Admin Module includes a table that cross-references the original consultant's item numbers with PEquip's database item numbers.
An Excel-based import template lets you bring all departments and rooms into the PEquip project database once a new project has been set up in the Project Management Module.
A second Excel template allows you to import new assemblies and components, along with their attributes, directly into the Products Management Module.
Once these templates are complete, users can attach the original room equipment list — using the original item numbers — through a table in the Admin Module.

Easily populate online specifications with scores and weights.
Give customers the ability to review and comment on generated specifications.
Can be used to solicit technical and financial offers from suppliers through the Electronic Bidding Module.
Specifications can be written generically to apply across multiple manufacturers, or based on specific, preselected manufacturers to accommodate international practices.
Generate a complete specification document in a single click, pulling data from multiple sections — including electromechanical requirements, IT integration, warranties, manufacturers, options and accessories, and physical characteristics.
Specifications can be customized per project and published in formats such as CSI.

Stores manufacturer data linked to one or more items.
Accessible from multiple locations to help develop generic specifications or select a “Basis of Design” during planning.
Each catalogue entry can include multiple components to assemble entire systems in one place.
Every component includes electromechanical attributes and services in both metric and imperial values, across multiple electrical voltages.
Accessories and consumables can be added as standard or optional.
Documents such as catalogues, cut sheets, CAD and REVIT files, and manuals are all accessible from the Documents tab.
List prices can be added by country and currency, as well as GPO contract prices.
Lets users compare similar products side by side to select the best option.

Distinguishes between product manufacturers and suppliers, since suppliers are typically tied to specific countries and regions.
Links each product and manufacturer to the suppliers who actually sell it in a given territory.
Manufacturers can upload their product information through a secure portal, helping providers evaluate different technologies on the market.
Users can also populate and update the Products Catalogue as they estimate, plan, and execute projects online.
Each product is assigned to specific categories, subcategories, and types, and can be linked to unique components and items in the database.
Manufacturer-neutral, so product data isn't restricted to any one source — users can view and compare products from multiple manufacturers to identify the best fit for their project.
Provides normalized product information and descriptions for consistent naming.
Manufacturers must register as users to grant clients permission to include their product data in the manufacturers' database.

Vendors can efficiently and accurately complete and submit technical and financial offers, along with company profiles, through the dedicated Vendor Portal.
Rather than attaching offers, bidders complete compliance statements line by line online, which speeds up evaluation and improves accuracy.
The same portal supports submission of material approvals, shop drawings, purchase order acceptance, and other functions.
Vendors can use their private portal to submit bids and other documents, and track the outcome of their submissions.
Vendors can also arrange deliveries and prepare packing lists and QR codes ahead of shipping.
Each vendor user receives a unique username and password per project to maintain confidentiality, along with email notifications for any required actions.
Vendors can also submit handover data — including PPM and calibration schedules — for incorporation into asset management.